Overbrook Community News
August 2010

Annual Association Meeting
In accordance with the By-Laws of the Association, the annual meeting will be Tuesday, September 21, 7:00 pm at the Overbrook Pavilion. The business to be voted on is the election of four directors to the Overbrook Board . Please note a Special Membership meeting described in full detail in this newsletter will occur before this meeting .

Election to the Board of Directors
Each year at the annual meeting, three director positions (3 year terms) are filled by membership election.  In addition, this year we have a Board member moving out of the neighborhood and we will cast a fourth vote for a 2 year term director. The nominating committee has submitted the following names for consideration.

Darren Brown - 1816 Mill Creek Circle, and his wife Kelly, have been members of Overbrook for 17 years. They have three children; Allie, Ashton and Matt. Darren is President and Owner of Arkansas Air Flow. 

Mike Spigner - 2504 Cedar Creek, and his wife Lisa have been members of Overbrook since 2004. They have 3 children; Kelsey, William and Lindsey. Mike is the Publication Manager at Arkansas Children’s Hospital in the Public Relations department.

Richard Palmer - 5916 Elk River, and his wife Kerri, have been members of Overbrook for 7 years. They have two children; Matthew and Jonathon. Richard is a Mechanical Engineer in the Design Section of the Civil Engineering Squadron at the Little Rock Air Force Base.

Tommy Scott - 312 Red River, and his wife Rhonda, have been members of Overbrook since 2003. They have two children; Kaley and Caroline. Tommy has his own construction company which builds homes and does remodeling. He also works at Arkansas Best Freight. 

If anyone would like to add additional nominations the night of the Annual meeting, please contact the Overbrook office prior to the meeting at 753-4770. 

Notice of a Special OPOA Membership Meeting
Tuesday, September 21, 2010, 6:30pm

An OPOA Special Membership meeting has been called by the Overbrook Board of Directors to consider a resolution concerning the Overbrook Five Mile Creek Trail. This Special Meeting will be held Tuesday, September 21, 2010, 6:30pm, at the Overbrook Pavilion. If you have been on Overbrook’s Trail in the last few years you are already aware of its deterioration. The high water caused by flooding rains and the age of the asphalt trail have caused a lot of damage. This year’s estimates for repair to the trail are appoximately $75,000, which far exceeds the funds we currently have available. The Board has considered different options to repair the trail. They considered a large special assessment and also bare minimum maintenance until we can consider another annual assessment increase. Both these options seem undesirable at this time. Therefore the OPOA Board of Directors has been in discussions with the OPOA members whose property directly backs up to the walking trail, Alderman, Charlie Hight and the City of North Little Rock. The City of North Little Rock would like to help us make this trail the jewel it can be for our neighborhood and North Little Rock. The Board has also been working with attorney Basil Hicks to make sure we stay in the bounds of the By-Laws and Bill of Assurance. Our recommendation to be considered in resolution form, is to grant an easement along Overbrook Trail between John F. Kennedy Boulevard and North Hills Boulevard to the City of North Little Rock in accordance with the By-laws. The Overbrook Trail will remain the property of the Association. North Little Rock city funds will be used to make improvements and help maintain the property. They plan to help us build up, widen and repave the path so that it can be used as a bike and walking trail. This resolution will be put before the membership for comments, discussion and a vote at this special meeting. The resolution follows.

RESOLUTION OF THE MEMBERS OF
OVERBROOK PROPERTY OWNERS’ ASSOCIATION
CONCERNING THE OVERBROOK TRAIL
WHEREAS, Overbrook Property Owners’ Association (“OPOA”) is an Arkansas nonprofit
corporation organized under Arkansas Law formed to provide maintenance, preservation,
architectural control, construction, re-construction, repair, and replacement of capital
improvements upon the Private Common Areas, including, but not limited to, fixtures and
personal property related thereto and landscaping along streets and easements within that certain tract of property known as Overbrook Addition, Pulaski County, Arkansas; and
WHEREAS, OPOA was formed by the developer of Overbrook Addition, Metropolitan
Trust Company, pursuant to the provisions of the Bill of Assurance covering the subdivision; and
WHEREAS, each owner of property in Overbrook Addition is a “Member” of OPOA as
defined in its Articles of Incorporation, Bylaws and Bill of Assurance; and
WHEREAS, every Member of OPOA has a right of easement and enjoyment in and to
the Private Common Areas and such easement is pertinent to and passes with title to every lot and unplatted land in Overbrook Addition; and
WHEREAS, the rights of the Members are subject to certain restrictions including the
right of OPOA to dedicate or transfer all or any part of the Private Common Areas to any public agency, authority or utility for such purpose and subject to such conditions as may be agreed to by the Members provided no such dedication or transfer shall be effective unless an instrument signed by Members entitled to cast not less than two-thirds of all votes of the Members of OPOA who are voting in person at a meeting duly called for that purpose has been executed and filed of record in the Office of the Recorder of Pulaski County, Arkansas, showing assent to such dedication or transfer; and
WHEREAS, OPOA received from the developer title to certain Private Common Areas
which it maintains with funds from assessments paid by Members; and
WHEREAS, among the properties conveyed by the developer is a tract of land extending
along Five Mile Creek bounded on the East by Hwy. 107 and on the West by North Hills
Boulevard, which is legally described in Exhibit “A” attached and is commonly known as the Overbrook Trail; and
WHEREAS, OPOA is without the necessary funds to care and maintain the Overbrook
Trail in an appropriate manner and the OPOA Board of Directors (“Board”) has recommended that the Members grant an easement to the City of North Little Rock (the “City”) on this property for use as a pedestrian and bicycle trail, provided that the City provide assurance satisfactory to the Board that the trail will be used and maintained for such purpose and accepts the OPOA offer of an easement by resolution so stating; and
WHEREAS, appropriate officers or directors should be authorized to execute an
appropriate easement on satisfaction of the conditions set out above and append to such easement the signed original of this Resolution for recording with the Pulaski County Circuit Clerk, as required by the Bill of Assurance, covering Overbrook Addition;
THEREFORE, BE IT RESOLVED, that the Members of OPOA do hereby authorize the
grant of an easement to the City of North Little Rock for the property described in Exhibit “A” for use as a pedestrian and bicycle trail in accordance with the terms set out in this Resolution.
BE IT FURTHER RESOLVED that appropriate officers or directors of OPOA be and
they are hereby authorized and directed to review, approve and execute such documents as may be necessary to accomplish the purposes of this Resolution.
IN WITNESS WHEREOF, the Members signing below authorize these actions and
constitute two-thirds of all votes of the Members of the Association voting in person at a special meeting of the Association called for the purpose of considering this Resolution.

Other News

Swimming Pool Resurfacing

This fall our Overbrook pool will receive a makeover. After the pool closes in September, work will begin on resurfacing the large pool. The Board has chosen to re-plaster the pool because of the long term durability of the surface and it is the most cost effective choice. This year’s assessment increase received by the membership and the funds that have been saved over the last two years will be used to cover this large expense. Next year, we are hoping to re-surface the tennis courts in the Spring. Again, we would like to thank you for helping us improve our Private Common Areas and encourage you to use them whenever possible.

Upcoming Fall Pool Schedule

The pool will be open regular hours through Wednesday, August 18th. It will be closed August 19th due to the start of the school year. The pool will then be open Friday’s from 4:00pm to 8:00pm, Saturday’s from 10:00am to 8:00pm and Sunday’s from 12:00pm to 6:00pm. The last day for the pool will be Labor Day, Monday, September 6. Labor Day hours will be 10:00am to 6:00pm. We hope you enjoyed the pool this year.

Pavilion Fireplace Repair  

A large 3 foot by 5 foot portion of the Pavilion fireplace fell recently due to continued weathering and erosion of a corner just above the roof line. This occurred after pool hours and no one was hurt by the falling rocks. This corner has been strengthened and repaired. The pool deck area blocked off for safety concerns has been reopened. 

Please remember to check with the Board if your are planning new fences, walls, storage buildings, room additions, swimming pools, decks, TV satellites, dog pens, etc.. Satellite dishes must not be visible from the street.

Overbrook POA Restricted Parking District Approved 

The City of North Little Rock has approved our application to form a restricted parking District. Overbrook POA Restricted Parking District restricts residential parking in front or side yards on any non-paved surface and prohibits parking any large commercial vehicles in front of homes. The City of North Little Rock Code officers will be enforcing these restrictions.

Fall Neighborhood News      

Please do not throw your leaves and limbs in the Overbrook greenbelt areas. Our lawn maintenance staff has been instructed to place them back in your yard if they find leaves and limbs on the greenbelt areas.

The Overbrook Pavilion is available for your outdoor gatherings through October for a $40 rental fee.  Please call the office at 753-4770 if you are interested.