A special THANKS to all those who attended the OPOA special meeting Tuesday, December 1st. It was was a chilly night and your presence was appreciated. We were able to reach a quorum vote. We had 59 property owners present to vote. We needed 39 to reach a quorum. The proposed assessment increase of $15.80 a year passed with an overwhelming majority. 54 votes FOR and 5 votes AGAINST.  The increase will take effect for the 2010 assessment period making our new annual assessmnet $149.00.  Invoices will be sent out the first week of December, 2009 with the OPOA December Community News Flyer.

 In January the OPOA Board of Directors will begin prioritizing the major projects needed to maintain our private common areas. This assessment increase will bring an extra $16,000 to our budget. This will allow us to select at least one major project a year. We will update the website after the January meeting with the projects selected for 2010.

Again, the Board would like to thank all those who have come out to support the meetings in the last several months. We thank you for your both your concern and your vote of confidence.  We hope to continue to make Overbrook a beautiful, desirable and safe place to live.

The November 10, 2009 special meeting was held at the Overbrook Pavilion. This was our fourth attempt to reach a quorum vote on the proposed annual assessment increase. We needed 78 property owners to be present to reach this quorum. We were short by about 35 members. Consequently, the Board president Jeff Smith has scheduled the fifth special meeting to occur on Tuesday, December 1, 2009, 7:00 pm at the Overbrook pavilion. We are very hopeful that we will have at least 39 members at this meeting to reach a quorum vote on this issue. The Board appreciates all those who have been present at the past meetings and asks that we all make one last effort to attend the next meeting. The Board also appreciates the positive support on its efforts to maintain the neighborhood.   As we have stated many times, your assessment has not increased since 1994. The proposed increase would be $15.80 from $133.20 to $149.00. These additional funds will help us over the next couple of years to perform needed repairs on our aging private common facilities and remain vigilant in keeping up the amenities of our neighborhood.  Per our by-laws these assessment increases can only be considered every three years. We will need to conclude this proposal at this meeting.

Our current needed repairs include refurbishing and resurfacing the jogging trail and tennis courts. The Pavilion needs a new roof. The swimming pool must be resurfaced to maintain Health Department requirements and yearly operational cost of all these facilities continues to rise. The following is a list of bids we have received concerning the needed repairs;

Tennis Court Resurfacing - 2008 Bid    $14,700
Jogging Trail Refurbishing - 2007 Bids  $28,000 - $60,000 (Partial, Complete)
Swimming Pool Resurfacing - 2008 Bid $25,000                                                     Pavilion Roof - 2007 Bid  $ 6,000

At this point our yearly assessments cover only enough to perform minimal repairs and stay operational. Please thoughtfully consider these issues and come to the scheduled meeting to cast your vote. If you have any questions, we would be happy to speak with you further, just contact the Overbrook office at 753-4770 or any Overbrook Board of Director. We hope to see you on December 1!  

The October 13, 2009 special meeting was held at the Overbrook Pavilion. This was our third attempt to reach a quorum vote on the proposed annual assessment increase. We needed 155 property owners to be present to reach this quorum. We were short by quite a few members. Consequently, the new Board president Jeff Smith has scheduled the forth special meeting to occur on Tuesday, November 10, 2009, 7:00 pm at the Overbrook pavilion. At the Board of Directors meeting which preceded this membership meeting, the Board discussed the ability to use proxies for this vote. It was decided that the by-laws are unclear on this issue. The Board chose to remain on the path of holding special meetings until a quorum can be reached. The next meeting will require 78 property owners to be present to reach a quorum vote. We are asking that all those concerned will come out and vote at this November 10th meeting. We respectfully ask that you consider the upkeep of your neighborhood when casting this vote. As we have stated many times, your assessment has not increased since 1994. The proposed increase would be $15.80 from $133.20 to $149.00. These additional funds will help us over the next couple of years to perform needed repairs on our private common facilities and remain vigilant in keeping up the amenities of our neighborhood.

Our current needed repairs include refurbishing and resurfacing the jogging trail and tennis courts. The Pavilion needs a new roof. The swimming pool must be resurfaced to maintain Health Department requirements and yearly operational cost of all these facilities continues to rise. The following is a list of bids we have received concerning the needed repairs;

Tennis Court Resurfacing - 2008 Bid    $14,700
Jogging Trail Refurbishing - 2007 Bids  $28,000 - $60,000 (Partial, Complete)
Swimming Pool Resurfacing - 2008 Bid  $25,000                                                             Pavilion Roof - 2007 Bid  $ 6,000

At this point our yearly assessments cover only enough to perform minimal repairs and stay operational. Please thoughtfully consider these issues and come to the scheduled meeting to cast your vote. If you have any questions, we would be happy to speak with you further, just contact the Overbrook office at 753-4770 or any Overbrook Board of Director. We hope to see you on November 10!  

Annual Meeting

The annual meeting was held Tuesday, September 22, 7:00 PM at the Overbrook Pavilion. Jeff Smith called the meeting to order. There were 25 members in attendance. Jeff announced the two orders of business for the meeting. The first was the election of three new officers to the Overbrook Board of Directors and the second was the continuing effort to reach a quorum vote on the small assessment increase proposed by the Board in July. As we did not have enough in attendance to reach a quorum on the election of officers, Jeff closed and reopened the meeting three more times to provide the quorum needed to vote on Director positions. The four nominee's gave personal introductions. They were; Steve Sparr, Steven Booth, Alan Rodgers and Mike Spigner. The votes were then cast. While the votes were being tallied, Jeff explained that we still did not have enough members in attendence per the by-laws to vote on the annual dues increase. Jeff then set the next attempt to reach a quorum vote on the assessment on Tuesday, October 13, 7:00pm at the Overbrook Pavilion. Jeff announced the three new Board members elected by the membership are Steve Sparr, Steven Booth and Alan Rodgers. Debbie Barker then gave her Annual Report to the membership. A copy of that report follows. Jeff then adjourned the meeting.  

2009 Report To Membership                                            

Pool:
1. The pool opened on May 23, Memorial Day weekend, and closed September 7, Labor Day. Debbie Barker opened the pool and got it operational. Alex Barker was the new pool supervisor who managed 13 lifeguards during the summer. The pool has been closed and the new winter covers has been installed.

2. The health department inspected the pool upon opening and then visited 1 time during the summer. All operations met approval.

3. Daily records were kept on chlorine and PH readings.

4. Approximately 55 children received free swim lessons June 8 thru June 12. These lessons were held in the evenings.

5. We had an adult swim hour on Monday, Wednesday and Friday mornings from 9:00 to 10:00am. Mrs. Joanie Tiefel continued to lead our water aerobics during this hour. This is becoming more popular with our members as we had several more join us for this years classes.

6. There was one act of vandalism this summer. Someone broke into the guard shack and stole the quarters, dimes and nickels in the cash drawer.

Jogging Trail and Greenbelts
1. The jogging trail was cut back once this year by Dow Landscaping.

2. Buck’s Tree Service was employed to remove a dead tree from a green space area that had the possibility of falling on 2 homes. 
 
Financial
1. Thomas & Thomas CPA’s of Little Rock reviewed the financial records of the Association for the year 2008. No discrepancies were found.

2. Supplemental Pool Fees were charged to members whose parents, children and grandchildren who do not live in Overbrook but requested admission to the pool for the entire summer. The fee for this is $25 per person. In 2009, 149 people were placed on the Supplemental Pool List adding $3725 in revenue. This was an increase from last year of over 40 people. I believe this may have been due to the delayed opening of the Indian Hills pool. Guest Fee and Ice Cream income also increased.

Annual Party
The Overbrook membership Annual Party was held on July 25th. 125 to 150 members attended. Pizza, Cotton Candy, Snow Cones, Popcorn, Drinks, Watermelons, Games and Prizes were provided for the membership to enjoy.

Complaints:
1. Neighbors not caring for their yards. North Little Rock and Sherwood code offices  were called several times.

2. Automobiles, boats and trailers parked on the streets that make passage unsafe and difficult.

Capital Improvements:
1. A new winter pool cover was purchased for both pools.
2. The pavilion bathrooms (both walls and floors) were given a new coat of paint.
3. The playground swings were replaced and new seats for the rocking toys were purchased and installed.
4. Diving Board resurfaced.
5. Six new replacement pool lounge chairs were purchased.
6. Rotting boards bracing the Pavilion walkway and Park bridge were replaced.
7. A fresh coat of paint was applied to the Pavilion front.
8. Shut off valves were placed on leaky pool decking pipes.

Taxes:
OPOA is a nonprofit corporation; however, OPOA does pay taxes on guest fees collected and vending sales. 2008 tax paid was $1,321.

Real Estate Taxes:
All Overbrook real estate property owned by the Association is exempt from real estate taxes.

Liens:
When a member is delinquent on their yearly assessment, a lien is placed on their lot and then given to an attorney for collection. 11 Liens were placed for 2009 delinquent dues. We currently have eight members remaining who have a lien for unpaid 2009 assessments. Two have been sent to the attorney for collection. One is in bankruptcy. Two are tied up in estate settlements. Three are in foreclosure.

Special Meetings:

The OPOA Board of Directors has initiated a proposal for a small annual assessment increase to help with the associated costs for maintaining Overbrook private common areas.  A special meeting was called August 25, 2009 at the OPOA Pavilion to vote on the proposed increase. A quorum was not reached at this meeting and the per the by-laws the board called for the next quorum vote to be attempted at our annual meeting September 22, 2009.

Quorum vote explanation                                                                   

OPOA by-laws state; At the first meeting so called, the presence of members (in person or by proxy) entitled to cast sixty percent (60%) or more of all votes of members shall constitute a quorum.  If the required quorum is not present, another meeting may be called subject to notice requirements, and the required quorum at any subsequent meeting shall be one-half (1/2) of the required quorum at the preceding meeting. No such subsequent meeting shall be held more than sixty (60) days following the preceding meeting. 

Our Current OPOA membership includes 1033 households.                                               First meeting 620 households must be present to constitute a quorum. (August 25)             Second meeting 310 households must be present to constitute a quorum. (September 22)   Third meeting 155 households must be present to constitute a quorum. (October 13)           Fourth meeting 78 households must be present to constitute a quorum.